Archive for the ‘Event’ Category

Event planning: Details, Details Details!

Thursday, August 10th, 2017

Amanda Kemsley, Account Specialist 

It’s an age old saying for many aspects in life, particularly one that could be said about event planning; hope for the best and prepare for the worst. As PR professionals, we prepare and think about every possible scenario, trying to avoid the unavoidable. But, we don’t hope for the best, we plan for it. Below are a few considerations to think of when planning an event and ensuring everything goes off with a bang:

  1. Purpose

Having a clear objective from the beginning will guide all aspects of planning, help to measure results and ensure success of the event. Is the event to launch a product or service? Is it to introduce a new brand/company? Why are you (or the client) holding the event, and what do you want to achieve?

 

  1. Budget

Once you’ve established the focus of your event, do your research and estimates costs to create a budget you can reasonably work within. If you are given a budget from the client, break it down into line items to give yourself an idea of what can fit into the budget. There are often unforeseen costs so don’t forget to account for contingency.

 

  1. Know your audience

This goes for both guest and media invites. Invite guests that share an interest in your event, product, service, etc. Reach out to media appropriately and ensure you’re pitching a reporter with a beat that coincides with your event’s purpose. Making sure to research and select the right people will help create a longstanding relationship with event attendees and media contacts.

 

  1. Timeliness

Conduct an environmental scan for the time, and area of your event. Take a look at other events happening in the city and pick a suitable day and time that will not conflict with your event. You don’t want to compete with other events that have a similar targeted guest list.

 

  1. Make a list and check it twice

In PR we love lists, but creating a work back schedule will help ensure you don’t miss important elements for your event. Organizing all details into once place will give you the chance to see how your plan is progressing. A run of show is also a great way to envision your event from start to finish and will give you the opportunity to recognize any missing elements.

  1. Venue Selection

Align your event theme with your venue selection. Having consistency in your theme and venue will add to the event and leave a lasting impression. Look at the big picture and choose a venue that can accommodate your guest list, food and beverage options, fits your budget and encompass the atmosphere you’re aiming for. It’s also important to consider accessibility of the venue, convenience for guests and if necessary, contingency plan for weather. If you are on a limited budget, look for a venue that can check off multiple services including catering, entertainment and AV – bundling vendors can help save costs.

 

  1. Takeaways

Leave a lasting impression on your guests with a simple and thoughtful takeaway gift. Practical or unique gifts are usually a hit, keeping in mind it should always tie back to your event theme.

 

 

Once your event is over, record key learnings and regroup with your client to look back, review and measure against your objective(s). Key learnings and takeaways are great to have on hand the next time you plan an event. Events require a lot of foresight, but if planned and executed well, they can be the perfect opportunity to engage with your audience, share a message, secure earned media and more!

Amanda is an Account Specialist at Brookline Public Relations. She has an insatiable appetite for exploring – ironically since she doesn’t like getting lost. She flourishes on bringing broad-minded, creative ideas to the table and trying things outside of the norm.

Ford partners with bloggers to “explore” their bucket list

Wednesday, August 10th, 2016

Tammy Mandelbaum, Assistant Account Specialist

 

Bucket List:

□ Go sailing

□ Learn how to surf

Hold a snake (never mind)

□ Write a novel

□ Volunteer with animals

☑ Heli yoga on a mountain top

□ Ride a dirt bike

□ Hot air balloon ride

Brookline Public Relations partnered with Ford of Canada and Robin Esrock, renowned travel writer and TV host, for his Great Canadian Bucket List speaking tour. As part of Brookline’s extensive public relations services, we invited media and key influencers to join Ford and Robin who would help them check an item off of their bucket list. But don’t be alarmed, we didn’t ask our guests to dive into the deep blue sea and swim with great white sharks or eat monkey brains like a scene out of Indiana Jones. Instead, we took them on a helicopter ride to participate in a guided yoga session at the top of a mountain in Kananaskis Country!

The day began with participants driving out to the Rocky Mountains in the new 2016 Ford Explorer. It had all the latest technologies and the drive was made much more enjoyable with the massaging seats feature. Who needs a day at the spa when you can have it all while you drive or ride along in a Ford Explorer?! The Explorer also featured the Foot-Activated Hands-Free Power Liftgate which automatically opens the trunk by simply kicking your foot under the bumper. I was completely blown away by such a thoughtful and innovative technology, proving that Ford really thinks of everything!

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We found ourselves riding through a few Alberta dirt backroads, but it was nothing that the unstoppable Ford Explorer couldn’t handle!

Once we arrived at our destination, we were greeted by the friendly crew from Rockies Heli Canada. Robin proceeded to give an informative and inspiring presentation about his many experiences traveling around Canada and the world. Even with all the incredible things he has seen and done, Robin emphasized that the places you visit are only as good as the people you meet along the journey. Essentially, it is the interactions with people that truly shape your experiences and ultimately become cherished and unforgettable memories.

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Robin Esrock telling stories of his many adventures across Canada

Rockies Heli Canada shuttled the participants to the top of a mountain on a thrilling helicopter ride. Once I planted my feet on firm ground on the mountain peak and inhaled the fresh air, I was enveloped by an overwhelming feeling of tranquility. Being completely surrounded by panoramic views of the Rockies and vast Alberta foothills is a sight I won’t soon forget. A yoga session soon followed where we had the opportunity to showcase our best downward facing dog. Trust me, it’s a lot tougher than it looks!

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Does anyone else picture Arnold Schwarzenegger yelling “Get to the choppa!”

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Preparing to do yoga while enjoying the breathtaking views

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Perfect location to be one with nature!

This experience demonstrated the wonders that spending time on a secluded mountain can do for the mind and soul. To reiterate some of Robin’s teachings, bucket lists are meant to be unique as each individual has their own interests and aspirations. There is a wide misconception that bucket list items are supposed to be extreme, but that is definitely not the case. In essence, it is an activity or experience that should excite you, and even challenge you. It is when you try different things and are open to new possibilities that you learn more about the world around you, but more importantly, about yourself as well.

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*Cue The Hobbit theme song*

I’d like to thank Ford of Canada, Robin Esrock and Rockies Heli Canada for such a memorable experience and the opportunity to ✓off an item from my bucket list!

Now tell me, what’s on YOUR bucket list?

Tammy BW Vertical

-Tammy Mandelbaum is an Assistant Account Specialist at Brookline Public Relations. Her expertise lies in media relations, event management, and content creation.

Hittin’ the Road in Style Thanks to Universal Ford Lincoln

Wednesday, July 20th, 2016

Ashlee Smith, Account Specialist

 

Brookline is excited to be working with Ford of Canada once again and we are looking forward to supporting their Southern Alberta grassroots public relations activities. We’ve supported the iconic brand with some exciting projects these past six months and we are thrilled to share some highlights in the following weeks. Enjoy the read, we sure enjoyed the road!

When driving on Alberta roads, safety is the first thing on everyone’s mind. So, when we had to hit the road in the middle of winter and head to Edmonton for a client media event, our first thought was we need a safe, reliable vehicle. We are precious cargo after all!

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We took the opportunity to experience a brand new 2017 Lincoln MKC loaned to us by Universal Ford Lincoln here in Calgary. For two ladies who own dated, shall we say, vehicles, we were tickled pink and jumped at the chance to safely travel in style to our northern neighbouring city.

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Technology has come a long way in vehicles with Ford offering an array of new technology across their lineup, and the 2017 Lincoln MKC is no exception. While driving the burgundy beauty, we noticed the lane keeping system which monitors road lane markings and helps drivers detect unintentional drifting outside of a lane. If the camera detects an impending unintentional drift, the system can use the steering system and the instrument cluster display to alert and aid drivers to stay in their lane. Needless to say, we had fun testing it out, safely of course!

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Yes! We were listening to rap oldies!

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The Lincoln MKC made a dull highway drive to Edmonton a real treat for us and we securely arrived on time for our media event and couldn’t wait to get back on the road in our luxury ride!

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Brookline is excited to be working with Ford of Canada once again and we are looking forward to supporting their Southern Alberta grassroots public relations activities.

AshleeVBW

-Ashlee Smith is an account specialist at Brookline Public Relations. She has solid work experience in community relations, marketing communications, event management, and media relations. She loves to get her hands dirty and immerse herself in ‘the details’.