Event Management Checklist

Summer is here and with that comes a busy social calendar. If you are managing a business function or just a backyard BBQ with friends, an event management checklist is a must-have for any special occasion. Although there are countless components to consider, below are some basics to remember when planning your next event, no matter the size:

Numbers Run the Show

You may think you are running your event, but it’s your budget that sets the course! Determine your spending limit and allocate funds to various event requirements. Be sure to request quotes from all vendors to project actual costs for your all-knowing budget. Build in a contingency for items that may come up and consult the budget on a regular basis.

Set the Scene, Appropriately…

Start your search for a venue with the purpose of the event and budget in mind. The venue should be suitable for the event theme and guests attending. For example, if you are holding a family-oriented fundraiser, choose a local park, yard or community hall instead of a downtown hotspot.

Who’s Who & RSVP

Determine your key audience(s) for the event and begin creating an invitation. Be mindful of your venue’s guest capacity when creating your guest list. Ask guests to RSVP so you have some approximate attendance numbers in advance.

A Strong Allegiance

No matter what venue you choose, develop a solid working relationship with a venue liaison. They will be the venue expert and your key go-to during the planning and execution of the event.

Trains, Planes & Automobiles

Guest parking is crucial but often forgotten. Include parking options and directions for guests. No one wants to be circling the block at your next event! Also if your budget permits, give guests the option to use taxi chits to arrive home safely.

Ashlee Smith is Brookline’s Office Manager & Executive Assistant. In this role, she effectively coordinates the day-to-day operations of Brookline and also ensures that the administrative side of client accounts is expertly executed. Currently, Ashlee is pursuing her Public Relations Management Certificate at the University of Calgary.

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